Administrative Assistant

Administrative Assistant / Executive Assistant
Fired Synapse Technologies
Location
Rolla, MO (on-site position)
Job Type
Full-Time (Flexible hours possible)
Reports To
CEO / Owner

About Fired Synapse Technologies
Fired Synapse Technologies is a rapidly growing provider of IT support, custom technology and
network solutions, managed services, website development, internet services, application
development, AI solutions, and business process automation. We work with small to midsize
businesses and government clients to deliver modern, reliable, and scalable tech solutions.

Position Summary
We are seeking a proactive and detail-oriented Administrative Assistant or Executive Assistant to
support the CEO and help streamline daily operations. The ideal candidate is highly organized,
tech-savvy, and comfortable wearing many hats in a fast-paced environment. This individual will
play a key role in enhancing efficiency across executive scheduling, project tracking,
communication, and general office operations.

Key Responsibilities
Executive Support:
- Manage and maintain the CEO's calendar, schedule meetings, and coordinate travel.
Administrative Assistant / Executive Assistant
Fired Synapse Technologies
- Serve as the primary point of contact between the CEO and internal/external stakeholders.
- Prioritize and manage multiple projects simultaneously while following through on issues in a timely
manner.
Project Coordination:
- Assist with scheduling and tracking project timelines, milestones, and deliverables.
- Collaborate with team members to ensure deadlines are met and progress is reported accurately.
- Proficiency with project management tools (e.g., Asana, Trello) is a plus, but not required.
Client Communication:
- Draft and respond to emails and client messages professionally and promptly.
- Help coordinate meetings, proposals, and follow-ups with both active and prospective clients.
Marketing & Social Media:
- Support the creation and scheduling of marketing content including newsletters, social media
posts, and promotional materials.
- Help maintain a consistent brand voice across all external communication channels.
Accounts Payable & Office Tasks:
- Assist with entering invoices, organizing receipts, and monitoring due dates.
- Training will be provided on accounting software (e.g., QuickBooks).
- Oversee general office duties including ordering supplies, organizing files, and managing
workspace needs.
- Coordinate with vendors and service providers as needed for office-related operations.
Qualifications
- Proven experience as an executive assistant, administrative assistant, or similar role.
- Proficiency with Microsoft 365 (Word, Excel, Outlook, Teams).
Administrative Assistant / Executive Assistant
Fired Synapse Technologies
- Excellent communication and interpersonal skills.
- Strong organizational and time management abilities.
- Ability to work independently, handle confidential information, and thrive in a dynamic environment.
Preferred (but not required)
- Background in IT, technology, or professional services firms.
- Experience with graphic design tools like Canva or Adobe Creative Suite.
- Familiarity with social media scheduling platforms (e.g., Buffer, Hootsuite).
Compensation & Benefits
- Competitive pay based on experience
- 401(k) with company matching
- Paid Time Off (PTO)
- Flexible work schedule
- Opportunities for growth in a technology-driven company
- Supportive and collaborative team culture
- Training and development support

Please email joe.bales@firedsynapse.com to apply!